Carlisle Tri Club Constitution is available to download in PDF Format from the following link: CTC Constitution 2016
The club will be called Carlisle Tri Club and will be affiliated to British Triathlon.
Aims and objectives
The aims and objectives of the club will be:
- To offer coaching and competitive opportunities in Triathlon, Duathlon and Aquathlon from beginner to elite athletes.
- To promote the club within the local community and Carlisle and North Cumbria.
- To ensure a duty of care to all members of the club.
- To provide all its services in a way that is fair to everyone.
- To ensure that all present and future members receive fair and equal treatment.
Membership should consist of officers and members of the club.
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.
Members will be enrolled in one of the following categories:
- Full member
- Life member.
Membership fees will be set annually and agreed by the Executive / Management Committee or determined at the Annual General Meeting.
Fees will be paid: annually.
Officers of the club
The officers of the club will be:
Chairman, Vice Chairman, Secretary, Treasurer, Membership Secretary, Club Welfare, Publicity Officer,
Coaching Secretary, Events Coordinator, Team Captain, Kitman, Website administrator, Male member’s representative, Female member’s representatives, Social Secretary.
Officers will be elected annually at the Annual General Meeting.
All officers will retire each year but will be eligible for re-election.
The club will be managed through the Management Committee. Only these posts will have the right to vote at meetings of the Management Committee.
Should anyone hold more than one post he/she will only be allowed one vote
The Management Committee will be convened by the Secretary of the club and held no less than 4 per year.
The quorum required for business to be agreed at Management Committee meetings will be 8 of 15. Should all 15 positions not be filled them a simple majority of the total positions that have be filled will suffice.
The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.
The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/ constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
All club monies will be banked in an account held in the name of the club.
The Club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on: 31st December.
An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.
Annual General Meetings
Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
Election of officers is to take place at the AGM.
All members have the right to vote at the AGM.
The quorum for AGMs will be 25% of membership.
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM.
Procedures for EGMs will be the same as for the AGM.
Discipline and appeals
All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
The Management Committee will meet to hear complaints within 7 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 7 days of the Secretary receiving the appeal.
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will become the property of the British triathlon federation
Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
If there are no objections to the proposed changes then a simple show of hands will suffice.
If any objections are raised then after a brief debate a secret ballot will take place, Results will be declared before the end of the meeting.
If an AGM or EGM does not have a quorum then the committee can organise an online vote. Members will be informed of the result of the online vote by email / newsletter or other methods of communication.
Carlisle Triathlon Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.